Email

Providers

Email Folders

This is how I currently organize my emails. Previously I had more folders separating different services and grade years. I found that these other folders just became clutter later, so now I keep folders more general so that even if significant changes occur in my life, such as graduating from college or I get a new job, the folders don’t change.

If you’re a college student:

Explanation: In the past I had separated different services, but after a few years it becomes too time consuming to find correct labels. It’s not maintainable from my experience.

In the past I had sub folders for each service. 2020-08-01_Old_Gmail_Services_Folders.png

Create Filter While Looking at an Email

  1. Open an email and click on the options button.

    2020-08-01_Open_Email_Options.png

  2. Select filter messages option.

    2020-08-01_Open_Email_Options_Filter_Messages.png

  3. A popup will open, select create filter.

    2020-08-01_Open_Email_Options_Filter_Create_Filter.png

  4. Apply a desired label, apply the label to existing matching conversations, click on create filter

    2020-08-01_Open_Email_Options_Filter_Apply_Label.png

  5. Now, emails from that sender will automatically have the desired label. If you hit archive on the email, it will remove it from your inbox but still have the applied label to it.

Create Filter via Manage Labels

I like my emails being automatically labeled in my inbox so that once I see them in my inbox, I can just click archive to remove it from my inbox knowing that I can find it in it’s labeled folder.

  1. Open Gmail

  2. On the left side panel, scroll down and hit more.

    2020-08-01_More_Button.png

  3. On the left side panel, continue to scroll down and click on manage labels.

    2020-08-01_Manage_Labels_Button.png

  4. You should now be in the labels tab. Here you can make a number of modifications to manage your Gmail.

    2020-08-01_Gmail_Manage_Labels_Labels_Tab.png

  5. Navigate to the Filters tab, scroll down, and click on create filter.

    2020-08-01_Gmail_Manage_Labels_Filters_Tab.png

  6. Input an email you wish to automatically add a label (also known as a folder name). Then click on create filter.

    2020-08-01_Gmail_Manage_Labels_Create_Filter.png

    Note: When adding emails, you can separate emails via the OR keyword.

    2020-08-01_Gmail_Manage_Labels_From_Input.png

  7. Apply the desired label and create the filter.

    2020-08-01_Gmail_Manage_Labels_Apply_Label.png

    Note: In this image, it says update filter because I took an image of an already existing filter.

  8. Now, emails from that sender will automatically have the desired label. If you hit archive on the email, it will remove it from your inbox but still have the applied label to it.

Stephen’s old list of services

TODO: We can actually write about each one of these services.

Journal